Privacy Policy

Last updated: September 29, 2025

1. Introduction

Welcome to Birthday Reminder ("we," "our," or "us"), developed by indie hacker AgentNirmites. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our birthday reminder service at vibesok.com.

By using our service, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

2.1 Personal Information

We collect the following personal information that you voluntarily provide:

  • Email Address: Used for account creation, authentication, and sending birthday reminders
  • Birthday Information: Names and birth dates of people you want to remember
  • Personal Notes: Optional notes you add to birthday entries (gift ideas, preferences, etc.)
  • Photos: Optional images you upload for birthday entries (maximum 2MB per image)

2.2 Automatically Collected Information

We automatically collect certain information when you use our service:

  • Usage Data: Pages visited, features used, time spent on the service
  • Device Information: Browser type, operating system, IP address
  • Analytics Data: Through Google Analytics to understand user behavior and improve our service
  • Cookies: For authentication and user preferences

2.3 Group Information

If you use our group features:

  • Group names and descriptions you create
  • Birthday data shared within groups
  • Group membership information

3. How We Use Your Information

We use your information for the following purposes:

  • Service Delivery: Send you birthday reminder emails at scheduled times
  • Account Management: Create and manage your account, authenticate login requests
  • Communication: Send you login links and service-related communications
  • Improvement: Analyze usage patterns to improve our service
  • Legal Compliance: Comply with applicable laws and regulations
  • Security: Protect against fraud, abuse, and security threats

4. Information Sharing and Disclosure

4.1 We Do Not Sell Your Information

We do not sell, trade, or otherwise transfer your personal information to third parties for commercial purposes.

4.2 Service Providers

We may share your information with trusted third-party service providers:

  • Email Services: Resend API for delivering birthday reminder emails
  • Cloud Storage: Hetzner Object Storage for storing uploaded images
  • Analytics: Google Analytics for usage statistics (anonymized)
  • Hosting: Web hosting providers for service infrastructure

4.3 Group Sharing

When you join or create groups, birthday information is shared with other group members as part of the service functionality.

4.4 Legal Requirements

We may disclose your information if required by law or in response to valid legal requests.

5. Data Security

We implement appropriate security measures to protect your information:

  • Secure HTTPS encryption for all data transmission
  • Secure authentication using time-limited login tokens
  • Regular security updates and monitoring
  • Restricted access to personal information
  • Secure cloud storage with encryption

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

  • Account Data: Immediately deleted when you delete your account (within 30 days for technical processing)
  • Birthday Information: Immediately deleted when you delete your account
  • Login Tokens: Automatically deleted after expiration (1 hour) and cleaned up after 7 days
  • Images: Immediately deleted when you delete them or close your account
  • Reminder History: Immediately deleted when you delete your account
  • Unverified Accounts: Accounts that never verify their email are automatically deleted after 90 days

7. Your Rights and Choices

You have the following rights regarding your personal information:

7.1 Access and Update

  • View and edit your birthday information through your account
  • Update your email address and account preferences
  • Download your data upon request

7.2 Deletion

  • Delete individual birthday entries
  • Delete uploaded images
  • Delete your entire account and all associated data

7.3 Email Preferences

  • You can stop receiving birthday reminders by deleting your account
  • Individual reminder preferences can be managed through your account settings

8. Cookies and Tracking

We use cookies and similar technologies for:

  • Authentication and session management
  • Remembering your preferences
  • Analytics through Google Analytics

You can control cookies through your browser settings, though this may affect service functionality.

9. Children's Privacy

Our service is not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us, and we will take steps to remove such information.

10. International Users

Our service is operated from Ontario, Canada. If you are accessing our service from outside this jurisdiction, please be aware that your information may be transferred to, stored, and processed in our facilities and by those third parties with whom we may share your information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the updated Privacy Policy on this page
  • Updating the "Last updated" date at the top of this policy
  • Sending an email notification for significant changes (if required by law)

Your continued use of our service after any changes constitutes acceptance of the updated Privacy Policy.

12. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us:

13. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), our legal basis for processing your personal information includes:

  • Consent: You have given clear consent for us to process your personal data for birthday reminders
  • Contract: Processing is necessary to provide the birthday reminder service you requested
  • Legitimate Interest: For service improvement and security purposes

14. PIPEDA Compliance (Canada)

For Canadian users, we comply with the Personal Information Protection and Electronic Documents Act (PIPEDA). Under PIPEDA, you have the right to:

  • Know why we collect your information: We collect personal information solely to provide birthday reminder services
  • Access your information: You can view and download all your personal information through your account
  • Correct inaccuracies: You can update your information at any time through your account settings
  • Withdraw consent: You can delete your account and all associated data at any time
  • File a complaint: You may file a complaint with the Privacy Commissioner of Canada if you believe we have violated PIPEDA

We limit collection to what is necessary for the service, obtain consent for collection and use, and protect your information with appropriate safeguards.

Summary

We collect your email and birthday information to send you reminders. We don't sell your data, we use secure practices to protect it, and you can delete your account and all data at any time. We use Google Analytics and third-party services to provide and improve our service.